Properties Officer

Ref: po1130

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Introduction

A well-known financial institute, in the Durban area is urgently seeking a Properties Officer to join their team.

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Description

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Duties (will include but not limited to):   

• Properties administration, maintenance of all company premises in line with Occupational Health and Safety rules and regulations as well as the administration of company fleet vehicles, company insurance

Alignment to business driver/strategy

• Improved productivity and business efficiencies

• Alignment to the philosophy and delivery of amazing service

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Properties Administration

• Assist the Properties Manager with daily tasks and requirements

• Liaise with vendors and/or suppliers with respect to administrative requirements e.g.

• Issuing of orders for work, receive accounts from vendors timeously, and verify accounts

• Enter account details onto respective internal databases, for record

• Allocate the accounts to internal cost centers, and present for sign off to line manager

• Forward to finance for payment

• Ensure that accounts are paid timeously in terms of contractual agreements

• Liaise with finance dept. or vendor to resolve payment/account queries and escalate unresolved matters to line manager

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Document/System control

• Update the databases, control of all the lease agreements and contracts

• Ensure all leases premises are updated accordingly and issued to the Finance manager should any changes arise

• Maintenance of all company leases and Update Contracts Register

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Occupational Health and Safety

• Assist the Properties Manager with the Occupational Health and Safety nationally

• Perform the role of a Safety Officer as defined in clause 16.2 of the OHS Act for all task and responsibilities for the company

• Ensure that all documentation is received, take appropriate action where necessary

• Ensure all direct reporting personnel are kept abreast of expectations and requirements

• Ensure that meetings are documented according to OHS requirements

• Report recommendations and outstanding issues to Branch Manager

• Safety audits for all costal branches

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Insurance Administrations

• Assist the Properties Manager to ensure that all identified company assets, equipment, motor vehicles and properties are sufficiently insured always

• Obtain all asset information in advance of annual negotiations

• Ensure that a copy of the latest detailed policy is available for easy reference always

• Ensure that all claims are notified to the nominated insurance broker within 48 working hours of receipt of claim/advice

• Follow up on progress of all unfinalized claims as required with the nominated insurance broker and escalate any irregularities or undue delays to the line manager

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Overseeing of the administration of the company fleet vehicles

• Reviewing of vehicle usage in terms of company contractual agreement and rental agreement

• Ensure that vehicle insurance is updated on vehicle rotation

• Inspection done prior to rotation, paperwork completed and forwarded to HR. Handle ad hoc maintenance issues regarding liability, allocation of costs, etc.

 

Profile

 

Minimum Requirements:

• Matric

• Samtrac or Safety Degree/Diploma

• 3 -5 years business administration

• 3-5years in Occupational health and Safety Auditing

• Business Administration diploma

• Samtrac/ Occupational Health and Safety Degree or Diploma

Competencies:

• Microsoft office (intermediate),

• Excel - Intermediary

• Excellent written and verbal communication skills

• Interviewing and presentation skills

• Problem solving skills

• Good planning

• Organizing and co-ordination skills,

• Attention to detail

• Critical thinking

• Risk Mitigation

• Reporting

• Works well under pressure 

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Please email CVs to enquiries@hashtagdbn.co.za

Please note that only shortlisted applicants will be contacted.